Want to learn more about Wichita SWE? Check out this brochure out with our meeting structure and section officers. Hope to see you at an upcoming meeting!
Posts Tagged ‘member tools’
About Wichita SWE
Wednesday, February 27th, 2013Adding news & events to our web page (update)
Monday, January 7th, 2013The communications committee recently voted to turn off new user registration to our website. Here is the updated process for any member who needs to submit calendar dates or articles:
1) First, see if you’re already registered. Click the “Log In” link under Members on the left side of our page to see if you’re already registered. If you are, you should be able to enter your email in the “forgot password” form to have a password sent to you.
2) If the “forgot password” form doesn’t recognize you, or you’re new and pretty sure you’ve never registered, email either the president (wichitaswe@gmail.com) or communications committee chair (angela.schroeder@swe.org) with your name and role in SWE. We would really like you to use your @swe.org email alias for the website.
3) Whoever you email will add you to the website (under Dashboard > Users > Add New) and send you a password that you can log in and change.
Your website permissions will depend on your role in the section:
| SWE role | Corresponding website role | What you can do |
|---|---|---|
| Member of SWE or an associated organization | Contributor | Write posts and submit them for approval |
| Executive committee member | Author | Write and edit your own posts and publish them to the news page without waiting for approval |
| Communications chair or section president | Admin | Create new user accounts, publish and edit posts regardless of author. |
Please let us know if your current SWE section role isn’t aligned with your website role, or if you need help with passwords or logging in.
Sign up on SWEeter Futures
Saturday, December 15th, 2012Please help Wichita SWE earn 50 FREE Agilent kits by registering for Expo on SWEeter Futures! SWEeter Futures is a program that tracks the impact SWE members nationally are having as we strive to bring more women into the field of engineering. Wichita SWE has the opportunity to earn 50 FREE Agilent kits if we can get 10 people to sign up to volunteer for the 2013 Engineering Expo. Please visit this article to see how to sign up. You can also track your other outreach volunteer hours. Thanks for your help.
Tracking volunteer hours
Friday, November 16th, 2012Please help Wichita SWE earn 50 FREE Agilent kits by registering for Expo on SWEeter Futures! SWEeter Futures is a program that tracks the impact SWE members nationally are having as we strive to bring more women into the field of engineering. Wichita SWE has the opportunity to earn 50 FREE Agilent kits if we can get 10 people to sign up to volunteer for the 2013 Engineering Expo. Please visit sweeterfutures.swe.org to create an account and search for the “Wichita SWE Engineering Expo” event to sign up. Check out this PowerPoint for more details! And send any questions you have to michelle.boehm@swe.org
Wichita Section Organizational Structure
Saturday, July 14th, 2012The Wichita section has developed the following organizational structure. This is to help with communication between officers and committee chairs.
How to upload documents to a MySWE Community
Monday, July 9th, 2012MySWE communities are a great place to store our section’s documents and resources. Here is a guide to uploading documents to our Wichita Area Professional Section community.
If you are not a member of our community follow these instructions to join: http://wichitaswe.org/national/cop.php
Guide to membership reports
Sunday, March 18th, 2012Are you one of the officers with access to the Section’s membership report? Here is a handy guide to accessing that information.
Member’s guide to SWE Event Planning
Wednesday, January 4th, 2012Several of us have worked together to come up with a list of event planning considerations. If you’re planning an event for our section, designing a flyer, publicizing, or bringing supplies on the day of the event, check out the guide. It’s based on our collective years of event planning experience and will help you address all the questions before they’re even asked.
Planning questions to consider
- What will we be doing?
- What’s the dress code for your event? Business casual is typical, but note that some factory tours require hard-soled shoes.
- Are there door prizes or raffle items? (There probably should be… we love door prizes!)
- Who is invited?
- Who would find particular interest in the event?
- Are guests, non-members, families or kids invited?
- What are the headcount limitations?
- Is RSVP required? If so, when?
- What is the cost?
- Are prices different for member, non-member, guest of member, collegiate?
- Where are we meeting? Does the address map correctly on most websites?
- Is there a specific location in the building? Which entrances are handicap accessible?
- Are we going anywhere afterwards?
- What is the date, start time, agenda and end time?
Spreading the word
Be sure to think about who you want to advertise this event to, and work with the communications committee to get the word out. Depending on the event, invitations frequently go to:
- Wichita Council of Engineering Societies (WCES) – includes AIAA, IEEE, etc
- Employee network groups – like Cessna or Spirit women’s groups
- NAWIC – women in construction. We do lots of events with them.
- YPW – Young Professionals of Wichita
Also for events with very broad appeal, we sometimes try to get it into the Wichita Eagle or other papers.
Facebook is helpful, but they don’t allow us to invite page fans to events. We can message fans about the event, and post it to our wall and hope they notice, but individuals can only invite their individual friends. With that in mind, once the event is posted it helps if you personally invite your friends who might be interested.
Activities to Complete – One Month Before Event
- Review budget
- Create flyer and have it reviewed by the chair
- Post event on website
- Post event on facebook
- Invite collegiate sections
- Invite other WCES organizations
Activities to Complete – Prior to event
- Arrange for speaker gift
- Arrange for door prizes
- Bring extra photo release forms and camera
- Arrange for laptop, projector, screen, microphones, paper and pens as needed
- Bring change, something to keep money in, and receipt paper
- Have check-in sheet for emails and headcount
- Set out nametags and markers
Taking Pictures At The Event
Photos are a great way to document our history, and when they go on the website they let the world know that our group does fun stuff.
Be sure to get:
- Close-up of the speaker
- Group shots of SWE members
- Group shots of other groups, for example gather together the college students, or the spirit employees. If you can think of a common newsletter that some people could go in, have them in a photo.
- Photos in well-lit places, especially outdoors
- Make sure you’ll be able to identify everyone in the photo, in addition to the location
300 dpi is a common minimum resolution for newspaper or SWE magazine photos. This basically means that if you want a photo printed in a 4”x6” space, it has to be taken with at least a 2 megapixel camera. The Wichita Eagle asked that photos be less than 1MB in file size. The communications committee can help you resize photos. If you have a super fancy camera that can go up to 50 megapixels or something, taking it down a notch to 6 or 7 MP can save us some resize work.
Activities to Complete – After event
- Complete event summary form
- Assist with newsletter writeup
- Send out google survey for feedback
To access our event planning document, visit http://docs.google.com or contact Cassie Schroeder at cassiana.schroeder@swe.org. You must be a member of the Wichita SWE google group for the file to show up. Look for “Event Planning – for members.docx”.
If you do not have access, contact kim.burton@swe.org and we can send you the file.
